Lightweight PMS for B&Bs and small hotels
Bookings, nightly rates, keyless check-in and a hospitality POS in one clear platform — without the heavy modules of a traditional PMS.
What does a PMS actually do — and what do you really need?
A Property Management System (PMS) was built for large hotels: dozens of room types, dynamic pricing, connections to travel agencies and a reception desk staffed all day. For a B&B with four rooms or a small hotel with a handful of suites, that's like buying a truck to do the groceries.
In practice your day comes down to a few concrete things: a guest books a room online, a payment comes in, the guest checks in and reaches the room, and an invoice that adds up. The rest — channel management, housekeeping planning for dozens of cleaners, complex yield models — is functionality you pay for but never use.
BOOQR flips that logic. Instead of a heavy system you use 10% of, you get a lightweight platform that covers exactly the core: reserve, pay, access and hospitality. No redundant screens, no weeks of implementation, no consultant on the phone.
The hidden cost of heavy PMS packages
The price on the quote is rarely the real price. Traditional PMS packages charge a monthly fee per room, plus setup costs, plus separate modules for payments, point of sale and access. On top of that comes time: days of training for you and your staff, and again for every new hire.
Much of that cost goes to features that gather dust in your situation. A channel manager is only valuable if you sell structurally through Booking.com and Expedia. A rate-management module only pays off with hundreds of rooms and large demand swings. For a direct booker with a fixed nightly rate, that's dead weight.
BOOQR has no per-module surcharges and no mandatory contracts. You start on the free Start tier (€0 per month, 2% per booking) and only pay as you grow. No days of training: most operators have their first room online within an afternoon.
The alternative: booking, access and POS in one
BOOQR bundles the three things a small accommodation truly uses every day. The lodging module lets guests book a room per night: they pick arrival and departure dates, see the nightly rate and pay instantly with iDEAL. Every room has its own room card, so your overview is correct without a spreadsheet.
After that the technology takes over. The booking automatically activates an access code and — if you offer hospitality — a digital menu in the room. Everything runs on a single guest bill, from the overnight stay to the beer at dinner.
Want to see how that fits your type of accommodation? The BOOQR for hospitality and lodging page spells out what it delivers per situation. The idea stays the same: one platform, no separate islands that don't know each other.
Keyless check-in with the BOOQR Hub
The biggest time drain in a small accommodation is the key handover. Guests arrive late, you don't want to stand at the door all evening, and physical keys go missing. The BOOQR Hub solves that with keyless access.
As soon as a guest has paid, they receive a personal QR code (or an SMS code if they have no smartphone). That code only works during the stay — not a minute earlier, not a day longer. The Hub is hardware-agnostic: it drives IP locks, Salto systems and Shelly relays, so you often don't need to replace your existing locks.
Important in practice: the Hub validates codes offline. If the internet drops, guests still get in. Every opening is recorded in an audit log, so you can always trace who opened which door and when. Self-check-in without a reception desk, with full control.
Restaurant and room service on the same guest bill
If you run a restaurant or bar alongside your rooms, your POS and your booking system usually don't know each other. That means double work: a guest orders something, staff writes it down, and at the end someone has to add it to the room bill manually. Error-prone and slow.
BOOQR runs the hospitality POS and the stay on the same platform. A guest scans the QR code in the room, orders room service through the web page (no app needed), and the order appears directly in the BOOQR POS. The cost lands automatically on the guest bill of the stay.
At checkout everything is on one invoice: nights, breakfast, that extra glass of wine. VAT is split correctly and the invoice is generated automatically. For the guest it feels like one seamless experience; for you it means less admin and less missed revenue.
What BOOQR deliberately does not do
Honesty is part of a good choice. BOOQR is a lightweight PMS alternative and deliberately does a number of things not. There is no channel manager and no connection to OTAs such as Booking.com or Expedia. There is no housekeeping planning for large cleaning teams, and no advanced rate management with dynamic daily pricing.
For some businesses that's a dealbreaker, and we'd rather say so upfront. If most of your revenue runs through OTAs, or you manage dozens of rooms with strongly fluctuating demand, then a traditional, full PMS is the better choice. There's nothing wrong with that.
But if you sell mainly direct — through your own site, returning guests and word of mouth — and you don't want to spend money on modules you never switch on? Then that's exactly where BOOQR is strong: the essentials done well, without ballast.
Start without risk
You don't have to sign a contract right away to find out whether BOOQR suits you. The Start tier is free: €0 per month, you only pay 2% per booking. No setup costs, no mandatory term, no surprises on the invoice.
Want a lower rate per booking or extra capabilities? You upgrade to a paid plan later. The pricing is transparent on the pricing page, so you know exactly where you stand in advance. No weeks-long quoting process.
The practice is simple: create an account, add your first room, set the nightly rate and share the booking link. Within an afternoon your accommodation is online and you can receive your first keyless booking. Start small, grow when you're ready.
Frequently asked questions
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